Safety ideas for conducting face-to-face conferences in 2021 and past

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As of January 2020, 43 million COVID-19 cases have been reported in the United States with nearly 700,000 deaths attributable to the disease. Thanks to successful vaccine introduction and the many cheap COVID rapid test kits for saleThere is hope that the virus will be under control soon. In the meantime, companies and organizations need to continue to work to control the spread when hosting in-person meetings and events. In this article, we’re going to cover some simple security tips that you can use when moving to face-to-face meetings.

The reality is that we will likely face the pandemic for many months or even years before individuals and organizations come together to commit to slowing the spread. Doing everything to keep your workplace COVID-free is of vital importance to your operations and your health Your employees’ safety. Failure to do so can result in a staff shortage and even result in liability for your company. At the same time, we all know the importance of doing business in meat. We just have to make sure we get it right. Fortunately, the following business security tips are relatively simple and affordable. Keep this in mind the next time you plan a corporate meeting or meeting.

Request vaccines or negative tests

At in-person events and meetings of all kinds, consider requiring employees to have a vaccination or a negative COVID test. the Abbot BinaxNOW COVID testing is a smart choice for employers who want to equip their employees for simple self-examination. This particular test is also an option for on-site testing – although it must be performed by a doctor or a trained administrator, which can be a good option for organizations planning large meetings that require more on-site testing.

Keep the conference links (for now)

For the foreseeable future, plan to add conference links to all face-to-face meetings to broadcast to attendees who are uncomfortable, who have come into contact with a positive case, or who are uncomfortable attending in person. This will prevent the virus from spreading in your company. Remember, meeting people in the office and virtually can be challenges of its own.

Here are a few ways to make your hybrid meetings work well:

• Set up a conference room with high resolution cameras and microphones so everyone at home can hear what’s going on.
• Get in the habit of adding links to video and audio conferencing so that everyone can dial in when needed. Even if you want to have the meeting completely in person, do this even if new cases may arise.
• Hold your meetings in a quiet place with minimal background noise. Additional noises make it difficult to hear callers.
• Do not punish employees who dial in. If possible without disrupting operations, make all personal meetings optional and always encourage employees to dial in virtually if they are uncomfortable or have come into contact with someone with a COVID test result.

Create “Disinfection stations” outside the meeting room

Establishing disinfection stations throughout your facility, especially in public areas and outside of conference rooms, can help control the spread of germs. Add a hand sanitizer station to the entrance of the conference room as well as within the room. You should also distribute hand sanitizer and disinfectant wipes to all employees so that they have access to necessary supplies at their desk. Encourage staff to disinfect themselves before and after contact with other team members.

Photo by Karolina Grabowska from Pexels

Mask requirement for all personal meetings

When everyone is in a small space and exchanging ideas, germs and virus droplets can be transferred from one person to another relatively easily. Consider requiring all attendees to wear masks and ensure that all guests receive disposable masks.

You can consider allowing team members to remove masks in their own private workspaces, but make sure that it is mandatory in shared areas. You might as well consider Order brand masks with your company logo to create a uniform appearance and strengthen the brand message while protecting your team.

Follow the latest social distancing protocols

Putting hundreds of employees in one auditorium is probably not the best decision right now. Limit your capacity for face-to-face meetings so everyone can keep social distance. Currently, the Centers for Disease Control and Prevention (CDC) recommend Maintain a physical distance of at least two meters between people from different households. Put the chairs apart and hold small meetings in larger conference rooms so that everyone has space.

Cancel In-Personal meetings in high-case areas

Many companies have restricted or frozen all non-local travel in order to curb the spread on a wider scale. Be sure to watch out for regions of the world where the virus is rising rapidly. As you know, these numbers are changing rapidly. So always keep an eye on the stats when planning company sponsored trips to specific areas. If you live in an area with rising cases, do not encourage customers or employees to travel to you until things are under control.

Follow the CDC guidelines

As we all know, CDC guidelines changed quickly during the pandemic. While we are all hoping for relaxed recommendations, it is important to pay attention to the numbers and make changes as the CDC suggests. Following these protocols will help keep your employees safe and avoid holding your company liable. The tips above are also a great foundation for hosting safe in-person events for the foreseeable future.

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